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CAM 2013 Call For Proposals

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Hotel      Call for Proposals     Extras     FAQs
The California Association of Museums invites YOUR ideas and expertise. The next CAM conference will be held February 20-22, 2013 in Santa Barbara, California. We are looking to YOU--our California colleagues--to make this conference the best ever.  The deadline for proposals was June 11, 2012.  Click here to see our 2013 Schedule.
Why submit a proposal? The programs you create, the collection you protect, the networks you tap into, the community you serve—those are the reasons you go to the annual CAM conference. You take ownership in your conference experience when you are a presenter. You’ll leave knowing you made a difference in your own professional development, and in the advancement of your chosen field.
Call for Proposals Guidelines - Table of Contents
Conference Overview
The California Association of Museums (CAM) invites session and workshop proposals from the field that present strategies and ideas for strengthening the future of museums, their programs, collections, and communities. The goal is to produce interesting, useful, thoughtful, and interactive sessions that address “best practices,” present model programs or techniques, and/or discuss trends that affect the future of the California museum community.
The next CAM conference will take place February 20-22, 2013 in Santa Barbara, California.
The Program Committee seeks to assemble a conference program that features a wide range of subjects and entry points for learners at multiple levels. Like past conferences, this conference will bring together a diverse group of museum professionals from across California for a stimulating and enjoyable exchange of ideas, perspectives, and resources. 
Located in the verdant surroundings of the Southern California valley, Fess Parker’s Doubletree by Hilton Resort Hotel Santa Barbara the ideal getaway in Santa Barbara.  Beautifully landscaped, the resort features gardens, pool and a fountain. Well-appointed rooms and suites have views of the mountains, ocean or the garden. The hotel’s facilities include a spa, salon, fitness room, tennis courts, basketball court and putting green. There’s a good range of meeting facilities to cater to business functions and private events. Guests have dining choices steps away with the hotel’s four restaurants.
Santa Barbara’s sandy beaches are just a few steps away from the resort. The Maritime MuseumSanta Barbara Zoo, and Sea Center are also nearby.
For additional information about the conference, see FAQs.
Desired Outcomes for Sessions and Workshops
The Program Committee’s goal is to produce interesting, useful, thought-provoking, relevant and interactive programs that:
  • explore/discuss internal trends or external factors that affect the future of California museums;
  • explore/discuss “best practices” in museums and strategies for achieving excellence; and/or
  • present model strategies and explore/discuss how other museums can learn from these experiences.
The most successful sessions and workshops at CAM conferences:
  • delve deeply into issues or trends and explore real and scalable solutions;
  • use multiple case studies that are candid, relevant to museums of varying sizes, and honest about lessons learned;
  • involve effective and organized presenters who are knowledgeable in the subject matter; and
  • actively engage and involve the program participants (not just “talking heads”).
The sessions at the CAM conference should provide information or experiences that assist employees and volunteers in California museums to better perform their duties, organize engaging educational experiences, stay engaged in their profession, protect their collections, obtain necessary resources, and/or serve their communities.
Proposers are strongly encouraged to represent the diversity of the museum field in their proposals. This diversity includes the geographical region, size, discipline, and age of the institutions represented on the panel as well as the race/ethnicity, ages, and genders of the presenters.
Please note that it is not appropriate to use conference sessions for promotional purposes. The Program Committee will not favor programs that “showcase” a single institution or program or highlight the services of a vendor or consultant. Exceptions may be made for innovative projects that are flagships within the museum field.
Program Formats
There are typically four formats for CAM conference programs. Please select the one listed below that best fits your topic and desired outcomes.
Panel (75 minutes): A panel has a maximum of three speakers, often with contrasting perspectives, institutions, or experiences. The moderator briefly introduces the topic and the presenters formally address it in some detail. The moderator may also serve as one of the presenters. The session concludes with a general question and answer period.
Dialogue (75 minutes): A dialogue uses a moderator and at least one presenter. Unlike a panel, a dialogue devotes almost the entire session to a lengthy and facilitated discussion with the audience on a specific topic. The moderator and/or presenter(s) are limited to brief remarks at the beginning and closing remarks at the end.
Dialogue Discussions (1-2 hours): Dialogue Discussions are highly participatory programs that focus on sharing ideas on a specific topic. They feature only one moderator who will introduce the topic and facilitate the discussion with the participants. The topics should relate to collections, education, exhibitions or administrative areas of museum work.  There are three formats that Dialogue Discussion proposals will be considered for: a Dialogue Dinner (up to 2 hours), a Roundtable Discussion (75 minutes), or a Lunchtime Learning Opportunity (60 minutes).
Maker Stations (2 hours): Throughout the conference, California museums will host Maker Stations where conference attendees can experience “making”, be creative, and see first-hand how participation and experimentation lead to greater understanding of art, history, and science. These are hands-on, drop-in experiences that do not involve any presentations or speakers. Each station will be open for two hours on Thursday, February 21st or Friday, February 22nd.
Workshop (1/2 day or full day): A workshop is a hands-on, participatory-style session, often presented the day preceding the conference in nearby museums. They usually require a separate fee to attend. The proposer/organizer will need to make arrangements with the host of the workshop and CAM staff for set-up, lunch, and/or other necessary logistics.  
If you have an idea for another format, we encourage you to propose it. There is an "Other" option under "Program Formats".
Session Proposal Outline
The more developed and clear the proposal, the more effectively the Program Committee will be able to understand and evaluate it. In addition to the proposer’s contact information, the proposal form includes the following sections:
Type of Proposal
See list of formats above for additional information.
Tentative Title of Proposed Program
Session titles should be clear, concise, and adequately represent the content. (There is no need for the title to relate to a conference theme. An overall theme will be chosen by the Program Committee in July.)
Moderator’s Name and Contact Information (if different than the proposer)
Suggested Presenters
A list of proposed presenters, although not required, assists the Program Committee in evaluating each proposal. Due to the volume of proposals we receive, having a list of presenters does increase the likelihood your proposal will be selected. Proposals from vendors and consultants must involve working museum professionals as well, preferably as presenters. CAM also asks proposers to
describe the diversity within session panels. Do your panelists represent a variety of museum disciplines, sizes, and geographic regions? What is the race/ethnicity of your panelists? Is there a range of ages and genders? Please include anything you think will help strengthen your proposal.
Program Description
The program description should be approximately 70 words in length for sessions or workshops and include the expected outcomes for the attendees (i.e. what will they learn or discuss) and the scope of the content to be covered in the session. There is no need to list the presenters.
Description of Interactive Components
CAM asks all proposers to articulate how they will be engaging the audience in the program. At a minimum, the presenters should entertain questions from the audience for at least 20 minutes. Are there other strategies that might be appropriate for your topic--such as activities, brainstorming, role-playing, or games? Conference attendees have expressed a desire to have more interactivity in sessions.
AV Information
CAM will supply each session room with: one LCD projector and screen, laptop speakers, a mircophone will be provide in most rooms, and a room monitor to assist with AV needs.  Internet connections may be provided by CAM and is based on room availability.  CAM would like to know what additional anticipated AV needs you will have for your session.  CAM does not provide laptops or projector connectors/adapters for the presentations. If using a MAC Laptop or iPad at any point during your presentation, please bring the necessary adapters to make a connection from your device to the projector. The California Association of Museums will not be able to provide any Apple®adaptors. The projector input is VGA.
We do suggest preloading all presentations onto one USB, CD, or laptop prior to the conference.
Proposals for Maker Stations, Dialogue Discussions, and Workshops will ask for additional information.
Speaker Remuneration
Travel assistance, per diem, and honoraria are not available for the proposers, presenters, or moderators. All speakers receive a complimentary Single Day Registration for the day they are presenting.
Review and Approval Process
Session proposals will be reviewed by CAM’s Program Committee, which includes representatives from California museums. The Program Committee will review session proposals in early July 2012 and notification of tentative session acceptance will be made in July or August.
If the session proposal is tentatively approved, the proposer will be required to develop and submit a more specific description, identify and confirm the presenters, and make other changes requested by the Program Committee. The session is not included in the final program until all speakers are confirmed and the recommendations are adequately incorporated to the Program Committee’s satisfaction.
Draft Proposal Forms
CAM recommends downloading one of the following draft proposal forms
 to allow ample time to write your responses, to assist in sharing the draft proposal with other presenters, and to allow you to keep an electronic copy of the proposal for your files. When you are ready to submit your proposal, go to the link at the bottom of this page and copy your responses into the online submittal form.
All proposals must be submitted online, draft forms submitted by email will not be accepted.
Instructions for Submitting a Proposal
Please be sure to thoroughly review the guidelines listed on this page prior to completing your proposal.
Each proposal was submitted online by Monday, June 11, 2012. CAM recommends downloading a draft form to allow ample time to write your responses, to assist in sharing the draft proposal with other presenters, and to allow you to keep an electronic copy of the proposal for your files. When you are ready to submit your proposal, go to the link below and copy your responses into the online submittal form.
The deadline for proposals was June 11, 2012
Contact Information
Please feel free to contact Sarah Post, Program Coordinator, at admin@calmuseums.org if you have any questions or comments. Thank you for your interest in proposing a program.